For international student offices
Student files, on time and within scope.
PASSAGE for Regulated International Student Immigration Advisors (RISIAs) and the international student offices at designated learning institutions where they work. The same system RCIC firms use, with the student screens switched on.
What the office is up against
Many students, and a date on every one of them.
An international student office advises at volume. The advice is the advisor’s. Keeping track of who needs it, and by when, is the part a system can carry.
- VolumeHundreds of students, each with a study permit, a passport, a program and an end date, usually spread across a spreadsheet and an inbox.
- Permit expiriesA study permit that runs out before an extension goes in puts the student’s status at risk. The office needs to see it months ahead, not the week before.
- StatusWho is enrolled, who deferred, who withdrew, and who needs to maintain or restore status as a student.
- PGWP timingA post-graduation work permit depends on the program being eligible and on timing around completion. A student in an ineligible program should know before they plan around one.
- Advising within scopeA RISIA advises on international-student matters only. A question about permanent residence or an LMIA has to be referred to someone licensed for it.
How PASSAGE helps
One record per student, and a watch on every date in it.
Every student in one list
Enrolment status from enquiry, through letter of acceptance, PAL and study permit, to enrolled, deferred or withdrawn. Search by name, program, LOA or PAL number.
Expiries, most urgent first
Study permits, work permits and passports that run out are listed by date, with notices you can turn off without hiding the record.
PGWP eligibility per program
Each program is marked PGWP-eligible or not, and students enrolled in an ineligible program are flagged.
PAL on file
Students without a provincial attestation letter are flagged, and the institution’s PAL allocation shows issued against allocated.
Checklists for each application
Study permit, PGWP and restoration-of-status files carry their forms and document checklists. Your office can add its own types, such as a study permit extension or a co-op work permit.
Students send their own documents
An onboarding link the student fills in and uploads to, which you can revoke. You see what has arrived and what is missing.
Institution records
Campuses, programs and enrolments, kept as one dossier per institution.
Reports
The expiries and deadlines view, exported to a spreadsheet or printed to PDF.
English and French
The application, the student onboarding link and the email templates, in either language.
Within the licence
RISIA work stays inside its scope.
A RISIA licence covers international-student matters: study permits, including extensions and a change of institution or level; post-graduation work permits; co-op and internship work permits; maintaining or restoring student status; and the visitor visa or eTA that goes with a study permit.
It does not cover permanent residence, LMIAs, other work permits, family sponsorship, citizenship or refugee matters. When the practice holds a RISIA licence, PASSAGE lists student application types first and keeps the rest apart. Opening a type outside RISIA scope asks for confirmation that an RCIC, a lawyer or a notary will handle it, so the file shows that it was referred.
Illustration with invented data.
For an office, or a firm with both licences
A RISIA licence is held while working for a designated learning institution in an advising role, so PASSAGE is set up for the international student office as a whole: every advisor works the same student list. An RCIC firm that also employs RISIAs keeps both kinds of work in one practice.
PASSAGE tracks deadlines and documents. It does not give immigration advice; that stays with the advisor.
Book a demo for your office.
Thirty minutes, against a file of your own. No card, no obligation.